Keep the estimating, CRM, payroll, banking, and accounting tools that already work for you. PaintCurrent brings the operating side of the business together so you spend less time gathering information, rebuilding numbers, and trying to figure out where the company stands.
Save time. Know the numbers. Stay current.
Enter or connect the information once. The system keeps the calculations current.
The operating picture stays together as the company runs — not rebuilt every time you need an answer.
Open it from the field, the office, or anywhere the question comes up.
CRM, estimating, payroll and accounting can stay. PaintCurrent works around them.
You do not need another system to run PaintCurrent. Enter your projects, estimated hours, actual hours, materials, subcontractors, payroll and expenses directly into the app. PaintCurrent can be the operating system by itself.
For most painting contractors, we recommend using PaintCurrent alongside a good CRM and estimating system. We particularly like PaintScout because its production-rate estimating fits naturally with the way PaintCurrent follows production hours after the sale.
Production-rate estimating establishes what should happen. PaintCurrent follows what actually happens.
Already have sales, payroll and accounting systems you like? Keep them. PaintCurrent can connect to or receive information from those systems and bring it into one operating picture — so instead of logging into multiple systems and rebuilding reports, you have immediate access to current production, job-costing and company-performance reporting.
Use PaintCurrent by itself, pair it with your CRM, or connect the systems you already have.
The goal is the same: enter the information once, keep it connected, and know where the company stands.
Instead of gathering information every time you need an answer, the numbers are already there.
See how many projects, production hours, and working days are booked. See how much work each crew has ahead. Know whether you need more work — or whether you're already booked further out than you realized.
The schedule is built around actual crew productivity. Change a start date, production hours per day, number of days a job should take, or project order — the schedule recalculates.
See budgeted hours against actual hours. Track labor, materials, subcontractors, revenue, collections, balances, and current project performance. See completed-job results without rebuilding the job after it's over.
Follow production beyond the individual job. See revenue per production hour, actual labor cost, payroll burden, true overhead per production hour, job profitability, subcontractor margins, and net profit per production hour.
Job performance and company performance in the same operating view.
Your estimate tells you how many production hours the job should take. PaintCurrent keeps following those hours after the estimate is accepted.
You already use production hours to determine what the work should cost and what you should charge. PaintCurrent follows those same hours further — through actual production, actual costs, overhead, and company profitability.
You already use production hours to figure out what to charge. Now use them to see what you actually made.
Production Rate Estimating: What Happens After the Estimate? →
CRM helped. Estimating software helped. Payroll helped. Accounting helped.
But every system solved its own piece. Production hours were in one place. Payroll was somewhere else. Materials, expenses, receivables and bank activity were somewhere else again.
Overhead, non-productive labor and the true cost of running the company were always things I could figure out — but gathering everything and running the numbers was a project. Keeping up with the business was becoming a job of its own.
The dream was not complicated: enter or import the information once, keep it connected, and be done with the second job of rebuilding the numbers every week.
PaintCurrent is not something I open once a month to create a report. It is the operating layer I use throughout the week.
Most of the work happens while I am already running the company.
The inputs that determine whether the job performed.
The operating picture tied to actual financial activity.
The payoff: I still run the company. Hours still get entered. Payroll still gets processed. Expenses still get recorded. PaintCurrent eliminates the work I used to do after those things just to find out where the company stood.
Run W-2 crews. Use subcontractors. Or use any mix of both. Employee labor and subcontracted labor behave differently financially — and PaintCurrent keeps them measured appropriately without forcing everything into one labor model.
W-2 employees. Subcontractors. Any mix. Even on the same job.
"PaintCurrent was designed around the way I actually needed to run a painting company: W-2 employees, subcontractors, or any mix of both — even within the same project — while still producing reporting that means something."— Socrates Stamateas, Alpha Painting
A margin percentage by itself isn't enough. PaintCurrent shows the calculations underneath the result so you can understand what actually happened — not just what the job made, but why.
The goal isn't simply to tell you a job made 28%. The goal is to let you understand why.
A job can hit its labor budget and show a healthy margin. The company can still lose money.
Office payroll still exists. Vehicles still exist. Insurance still exists. Software, advertising, recruiting, rent, administration, non-production labor, and everything else required to operate the company still has to be paid.
PaintCurrent connects company overhead to the production hours that have to support it.
After the jobs paid their direct costs and the company paid its overhead, what was left for every production hour the company produced?
That's the difference between job profitability and company profitability.
Payroll is one of the most important sources of operating information in a labor-driven company. PaintCurrent lets you process, reconcile, and access payroll data as part of the same operating system — not as a separate disconnected calculation you redo every time you want an answer.
See every way money leaves the business. Bring transactions in, categorize them, and connect expenses to the financial picture.
Track money entering the company and reconcile it against operating activity.
See current financial performance without waiting until the end of the year to find out what happened.
Make sure the operating data agrees with actual financial activity. PaintCurrent doesn't just show clean numbers — it flags exactly where costs don't yet agree with records, so nothing quietly falls through the cracks.
Bank and credit card reconciliation — beginning and end balances with all differences at zero.
Materials cross-check — flags where job costing materials don't yet agree with vendor expense records.
For a company using a payroll service, one bank account, and a small number of credit cards, the routine can be simple. Because the operating information is maintained as the business runs, you don't have to start over every time you want to know how the company is doing.
A fraction of the work. Complete current visibility.
Keep your estimating, CRM, payroll, and accounting systems. Keep the labor model that works for your company. PaintCurrent brings the operating picture together.
We'll start with how you run the company today — not with asking you to replace it.
Leave your details and we'll reach out to set up a time that works.