Operating Software for Painting Contractors

Run your painting company
with a fraction of the work.

Keep the estimating, CRM, payroll, banking, and accounting tools that already work for you. PaintCurrent brings the operating side of the business together so you spend less time gathering information, rebuilding numbers, and trying to figure out where the company stands.

Save time. Know the numbers. Stay current.

One operating view

Open Your Phone and Know Where the Business Stands

Instead of gathering information every time you need an answer, the numbers are already there.

How much work do we have?

See projects, production hours, and working days booked. See what each crew has ahead and whether you need more work — or are already further out than you realized.

How are the jobs doing?

Budgeted hours against actual hours. Labor, materials, subcontractors, revenue, collections, balances, and current project performance.

What is the company actually making?

Revenue per production hour, actual labor cost, payroll burden, true overhead, job profitability, subcontractor margins, and net profit per production hour.

Job performance and company performance in the same operating view.

PaintCurrent Job Costing — Revenue $85.84/hr, Direct Labor $41.59/hr, Overhead $40.38/hr, Net $3.87/hr
Production rate estimating

Already Estimate With Production Rates?

Your estimate tells you how many production hours the job should take. PaintCurrent keeps following those hours after the estimate is accepted.

Estimated Production Hours → Actual Production Hours → Revenue per Production Hour → Actual Labor & Materials → Job Margin → True Overhead per Production Hour → Net Profit per Production Hour

If you already use production rate estimating, the basic idea is familiar. You already use production hours to determine what the work should cost and what you should charge. PaintCurrent follows those same hours further — through actual production, actual costs, overhead, and company profitability.

You already use production hours to figure out what to charge. Now use them to see what you actually made.

PaintCurrent Operations Dashboard — budgeted vs. actual hours and production days per project
Production models

Built for the Way Painting Companies Actually Produce Work

Run W-2 crews. Use subcontractors. Or use any mix of both.

Employee labor and subcontracted labor behave differently financially. W-2 production needs to account for actual hours, wages, payroll burden and overhead. Subcontracted production is better evaluated through cost and margin. When both happen on the same job, simply blending everything together can make the numbers less useful.

PaintCurrent keeps those different forms of production measured appropriately while still bringing them together into meaningful job-level and company-level reporting — instead of forcing everything into one labor model.

W-2 employees. Subcontractors. Any mix. Even on the same job.

PaintCurrent Subs Analysis — subcontractor costs, project revenue, sub cost % of revenue, weighted gross margin, and per-project margins
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PaintCurrent was designed around the way I actually needed to run a painting company: W-2 employees, subcontractors, or any mix of both — even within the same project — while still producing reporting that means something.

— Socrates Stamateas, Alpha Painting
Company profitability

Know the Difference Between a Profitable Job and a Profitable Company

A job can hit its labor budget and show a healthy margin. The company can still lose money.

Office payroll still exists. Vehicles still exist. Insurance still exists. Software, advertising, recruiting, rent, administration, non-production labor, and everything else required to operate the company still has to be paid.

PaintCurrent connects company overhead to the production hours that have to support it. That gives you another question to answer:

After the jobs paid their direct costs and the company paid its overhead, what was left for every production hour the company produced?

That's the difference between job profitability and company profitability.

PaintCurrent Hourly Profit — Current Performance $3.87/hr vs At Target Rate $3.03/hr
Ongoing maintenance

A Practical Maintenance Routine

PaintCurrent is designed to reduce the amount of ongoing administrative work required to keep the numbers useful. For a company using a payroll service, one bank account, and a small number of credit cards, the routine can be simple:

During the week

Run the projects. Enter actual hours, materials, subcontractors, and project information.

Once a week

Reconcile the bank account and payroll.

Once a month

Reconcile credit cards and remaining expenses.

Because the operating information is maintained as the business runs, you don't have to start over every time you want to know how the company is doing.

PaintCurrent Reconciliation Summary — deposits, expenses, net operating activity, bank balance
No disruption

Keep What Already Works

You don't need to rebuild your company around another software platform. Keep estimating the way you estimate. Keep your CRM. Keep your payroll provider. Keep your bank accounts and accounting system.

Whatever you use to estimate and sell jobs — PaintScout, another estimating platform, or your own process — keep using it. PaintCurrent carries the operating picture forward from there: scheduling, actual production, job costing, collections, payroll, overhead, and company performance.

Estimating & CRM

PaintScout, Estimate Rocket, or your own process. Keep using it. Accepted jobs flow into PaintCurrent from there.

Payroll

Paychex, Gusto, ADP, or any payroll provider. PaintCurrent works around the information your provider already produces.

Time Tracking

QuickBooks Time, TSheets, or PaintCurrent's own mobile time entry — whatever fits your crews.

Accounting & Banking

Keep QuickBooks Online or whatever accounting system you use. PaintCurrent is the operating layer, not a replacement for accounting.

PaintCurrent's job is not to dictate where the information comes from. Its job is to turn that information into a current operating picture.

Use What Works. Do Less Work. Know the Numbers.

Keep your estimating, CRM, payroll, and accounting systems. Keep the labor model that works for your company — W-2, subcontractors, or any combination of both. PaintCurrent brings the operating picture together.

Spend less time gathering numbers. Spend less time calculating. Spend less time wondering whether the information is current.

Save time. Know the numbers. Run the company.